WebFOCUS Online Help > Managed Reporting Administrator > Creating Domains, Groups, Roles, and Users > Creating Users

Creating Users

In this section:

How to:

The Users tab is used by Managed Reporting Administrators to create, edit, and delete users. Users with Group Administration privileges have limited access to the Users tab. For more information, see Assigning the Group Administrator Privilege.

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Procedure: How to Create a User
  1. In the Managed Reporting Administration interface, click Users.
  2. Click the New icon.

    The New User dialog box opens in the right pane.

  3. Enter the General Information:

    User ID. The user ID is used to log on to this user account. The User ID value can be a maximum of 128 characters and cannot include spaces or double quotation marks ("). You can also restrict other characters from this field. For details, see Customizing the Interface.

    You can edit the User ID value after the account is created. This is a required property.

    Name. Is the description displayed for the user account in most areas of Managed Reporting and ReportCaster. If you have many users, you may consider a convention such as Lastname, Firstname for values in this field. A good naming convention makes it easier to locate users in the lists. Name is a required property.

    Password/Confirm Password. You can assign a password for the user account or leave it blank. You can reset the password for a user at any time. Users can also reset their own passwords from the logon page. Password/Confirm Password is an optional property.

    Email Address. An e-mail address is required for the Report Library, but you do not have to include it for ReportCaster scheduling without using the Report Library.

    In certain Managed Reporting security configurations, the Name, Email Address, Password, and Confirm Password fields are disabled because WebFOCUS cannot update password information stored in the external authentication directory. For example, when you are configured to authenticate to LDAP/Active Directory, the Password and Confirm Password fields are disabled because an MR Administrator cannot update your authentication directory. Additionally, when configured for LDAP/Active Directory authentication, RDBMS authorization, and the property USER.INFO.LOOKUP is set to 'dual', the Name and Email Address fields are also disabled because this user information comes from your authentication directory. Your WebFOCUS Administrator controls these settings using the WebFOCUS Administration Console. For more information, see Managed Reporting Security Settings in the WebFOCUS Security and Administration manual.

    Role. Is the type of Managed Reporting user. For details on roles, see User Roles Defined.

    Disable logon rights for this user. Prohibits the user from logging into Managed Reporting.

  4. Assign additional Privileges (optional).

    After you select a role, a set of privileges is automatically assigned to the user and cannot be changed. However, you can add additional privileges as necessary. For details on user privileges, see User Privileges Defined.

  5. Select the groups for which you want the user to be a member.

    To add a user to a group, double-click the group in the Available Groups list to move it to the Member of list.

  6. Click Save.

Note: To modify or delete a user, select user from the Users tab and click the appropriate icon.

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Searching for Users

The Managed Reporting Administration interface supports the ability to search for entries by name or user ID. Large search result sets are partitioned into a series of navigable pages to improve performance.

In the Groups tab, you can perform pattern searches. For example, you can enter “Sa” and it will return all of the groups that begin with those two letters. In the Users tab, you can perform pattern searches by name or user ID.

To restore your list after performing a search, click Refresh in the browser or type an asterisk (*) in the search text box and click the green arrow.

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Assigning the Group Administrator Privilege

A Managed Reporting administrator can delegate some administration responsibilities to designated users. Group administration is a user privilege that enables users to manage one or more of the groups to which they belong. From the Managed Reporting Administration interface, group administrators can add or remove any user from the groups they administer. However, group administrators cannot add, remove, or change the domains that are associated with their groups.

Group Administrators can also create users and assign them roles and privileges. However, Group Administrators cannot:

The Group Administrator privilege can be assigned by an administrator to any user, but the privilege cannot be assigned to a role. A user can be the Group Administrator for more than one group and there can be multiple Group Administrators for one group. Group Administrators use the same Managed Reporting Administration interface that Administrators do, though the features presented to them are limited.

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Procedure: How to Assign the Group Administrator Privilege
  1. In the Managed Reporting Administration interface, click Users.
  2. Select the user you want to grant the administrator privilege to and click the Edit icon.
  3. In Group & Domain Management properties, select the Groups tab.
  4. In the Member of list, select the Group for which you want the user to be the administrator.
  5. Click the Administrator icon.

    An asterisk appears in the Administrator column of the Member of list to indicate the user is the administrator of the group.

  6. Click Save.
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Assigning Development Domains

When a user is assigned the Developer role (or a role that is based on the Developer role) the Domains tab appears in the Group & Domain Management area of the User Properties pane.

By default, the Developer in all assigned domains check box is selected, which means that the user is a developer for all of the domains for which access has been granted. The domains shown in the Assigned Domains list are available in the Domain Builder interface (accessed from the blue Managed Reporting toolbar or in Developer Studio), the Domains environment, and from Dashboard.

If the Developer in all assigned domains check box is not selected, you can specify the domains in which the user can develop. Only the domains listed in the Developer Domains list of the Domains tab appear in the Domain Builder interface (or Developer Studio). The domains in the Assigned Domains list of the Domains tab appear in the Domains interface and in Dashboard.

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Enabling Users to Save Parameter Values

You can assign the Save Entered Values privilege to enable users, when they run reports, to save the parameter values they select as a My Report. The Save Entered Values privilege is not enabled by default for any user or role. Note that the Save Entered Values privilege is not available for the Dashboard Public User.

The WebFOCUS Client amper auto-prompting feature inserts a Save Parameters button on the form for users that have the Save Entered Values privilege. Developers can also add the Save Parameters button to a form from the HTML Composer. For complete details, see the WebFOCUS Managed Reporting Developer's Manual.

Note: If the report properties are changed and the Prompt for Parameters property is not selected, users will not see the Save Parameters button when they run a report.

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Procedure: How to Set Up Users to Save Parameter Values
  1. Open the Managed Reporting Administration interface.
  2. For the user or role, select the Save Entered Values privilege.
  3. Click Save to save your changes.

    Note: If a user is currently logged into Managed Reporting, the user must log off and log on again for the privilege change to be effective.

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